Accommodation for the 40th Australasian Dermatopathology Society Annual Scientific Meeting 2019

Our Accommodation and Housing specialists have secured rooms at a selection of preferred hotels exclusively for attendees of the 40th Australasian Dermatopathology Society Meeting 2019 (ADS 2019).

Book early to secure your room and take advantage of the following:

  • A range of high quality hotel options close to the Meeting

  • Specially negotiated rates and inclusions at preferred hotels for delegates

  • Flexibility to change or cancel your booking at any time up to 30 working days prior to the Meeting start date

  • One night’s room rate deposit is all you pay to secure your booking - no full pre-payment needed

  • Your deposit is fully refundable up to 30 working days prior to the Meeting start date

  • Full pre-payment can be made by contacting the Meeting Managers directly

Please click here to book your accommodation.

Accommodation Map  

Please click here to view our interactive map which includes both the venue and the accommodation options.



Accommodation Options

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Accommodation Terms & Conditions

Rates

Rates quoted are:

  • Per room per night

  • In Australian Dollars and inclusive of 10% Australian Goods and Services Tax (GST)

  • Subject to availability

  • Based on single/double/twin occupancy 

The negotiated rates are valid up to 15 working days prior to the Meeting start date or until sold out. After this, accommodation is subject to availability and rates may be subject to increase.

The Meeting Managers have negotiated the most favourable rates available at this time, the rates may increase at any time without notice (including changes in Government taxes or levies); the Meeting Managers will endeavour to notify of any changes in rates or accommodation inclusions.

 

Room Configurations

Hotel rooms
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartments
1 Bedroom Apartment: An apartment with one double bed.
2 Bedroom Apartment: An apartment with one double and two single beds.

Please note bedding configurations are subject to hotel availability.

Deposit
A minimum of one night’s deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Meeting Managers) will be payable to the hotel at the time of check-out or check-in.

 

Cancellation Policy

A cancellation charge of one night’s accommodation rate will apply to cancelled bookings after Friday, 2 August 2019.

A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.

In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

All cancellations and changes to your reservation must be made in writing to the Meeting Managers.

 

Non-arrival / no show

In the event of a non-arrival your room will be held until the following morning (10am) and one night’s deposit will be charged to your credit card by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund. 


Check in

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in.  This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a pre-authorisation hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in. Please note the daily incidental charge may vary across the listed hotels.
 

Late Arrivals

Please indicate when you register, or notify the Meeting Managers in writing, if you will arrive at your hotel after 6pm. Failure to do so may result in your room being treated as a no-show and being released.


Check in / check out times

Check-in time for most hotels is 15:00 hours and check-out time is 10:00 hours.  Should you wish to guarantee your check-in before 15:00 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

 
Group Bookings

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels or another property, please contact the Meeting Managers with your group booking requirements.


FOR MORE INFORMATION PLEASE CONTACT THE MEETING MANAGERS

ADS 2019 Meeting Managers
Arinex Pty Ltd
Level 10, 51 Druitt Street
Sydney, NSW 2000
Ph: +61 2 9265 0700
Fax: +61 2 9267 5443
E: ads@arinex.com.au

Please JOIN OUR MAILING LIST to be kept up to date with information relevant to the meeting.