Accommodation for the 38th Australasian Dermatopathology Society Annual Scientific Meeting 2017

The Meeting Managers’ Accommodation and Housing specialists have secured rooms at the Sofitel on Collins Melbourne and Mercure Treasury Gardens with flexible terms and conditions exclusively for attendees of the Meeting.  Ensure to book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

  • Specially negotiated rates
  • Complimentary Wi-Fi access
  • Flexibility to change or cancel your booking at any time up to 30 days prior to the Meeting start date
  • One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed.  Full pre-payment may be made if you prefer.
  • Your deposit is fully refundable up to 30 days prior to Meeting start date
  • Enjoy sense of community, socialise and network with other colleagues staying in officially contracted hotels

Reap the benefits of booking with the Meeting Managers and staying in one of the officially contracted hotels:

 

 ACCOMMODATION OPTIONS

Sofitel on Collins:  Star Rating: 5-  Meeting Venue

 

Mercure Treasury Gardens:  Star Rating: 4 - Walking Time to the Venue: 4 minute walk

*Prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST).

Prices above are listed per room per night.
^     Room only rates do not include breakfast.
^^   Bed and breakfast rates include breakfast.

Rates may increase without notice due to changes in government charges, taxes or levies.
A minimum one night’s deposit must be paid at time of booking to guarantee reservation.
Please note bedding configurations are subject to hotel availability.


Bedding Configurations / Hotel rooms
Single (SGL): A single occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

  

Booking Procedures

How to Book
The Meeting Managers will forward your contact details, reservation and deposit to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Meeting Managers who will be more than happy to assist.

Deposit
A minimum of one night’s deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Meeting Managers) will be payable to the hotel at the time of check-out.
Important: Please contact the Meeting Managers if you wish to pay in full prior to arrival.

Changes to bookings
Any required changes to your booking must be requested in writing to the Meeting Managers by 30 working days prior to the Meeting start date.

Late bookings
New bookings and changes to existing bookings requested within 30 working days prior to the Meeting start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Groups
If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Meeting Managers with your group booking requirements.
If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Meeting Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.
Contact the Meeting Managers today to secure your group booking.

Cancellation Policy
Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Meeting.Cancellation charges will apply after Monday  24 July 2017.

Cancellation charges
A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Meeting date.
A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
All cancellations and changes to your reservation must be made in writing to the Meeting Managers.

Reduction of stay
Should you need to reduce your stay within 30 working days of the start of the Meeting, cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (10:00 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

Rates

The negotiated rates are valid up to 30 working days prior to the Meeting start date. After this, accommodation is subject to availability and rates are subject to an increase.

The Meeting Managers have negotiated the most favourable rates available at this time, the rates may increase at any time without notice (including changes in Government taxes or levies); the Meeting Managers will endeavour to notify of any changes in rates or accommodation inclusions.

Check-in Procedure

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.
If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Please note the daily incidental charge may vary across the listed hotels. 

Daily Incidental Charges
Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows
Please indicate when you register, or notify the Meeting Managers in writing, if you will arrive at your hotel after 18:00 hours.  Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times
Check-in time for most hotels is 15:00 hours and check-out time is 10:00 hours.  Should you wish to guarantee your check-in before 15:00 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Meeting Managers in writing.

 

accommodation enquiries

ADS 2017 Meeting Managers
Arinex Pty Ltd
Level 10, 51 Druitt Street
Sydney, NSW 2000
Ph: +61 2 9265 0700
Fax: +61 2 9267 5443
E: ads@arinex.com.au

 

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